Stuck for Choice
photo credit Mannobhai  / Manoj Jacob

photo credit Mannobhai / Manoj Jacob

It is easy to think that more choice has to be a good thing.  After all, if you are free to choose whatever you want that must be better than being forced to use something you don’t particularly want. But there is a growing body of evidence to show that people are confronted with too many choices in matters big and small, from salad dressings to pension investment choices, and  this is actually inhibiting them.

In cases where we are experts or connoisseurs, we may have very specific preferences or can simply identify what we prefer from a wide selection of choices.  But in many other areas the options we have to choose from are unfamiliar to us.  There will be a cost, usually in terms of time, to investigate all of these options.  People have busy lives, and when confronted by the mountain of extra work, their reaction is simply to “switch off” and they frequently don’t choose anything.

An experiment was conducted by a behavioural psychologist, Sheena Iyenger, in which  people at a supermarket were invited to try different flavours of jam from a particular manufacturer.  When people were offered six different flavours 30 percent of the people bought a jar of the flavour they preferred.  When there were 24 flavours offered only 3 percent of people went on to buy a jar.

Other studies have shown that when people are given a selection of different company pension funds to invest in, the more funds that they have to choose from the less they end up investing.  For every 10 funds, the investment level dropped by 2 percent.

In a TED Talk Professor Barry Schwartz explains four aspects of this paradox of more choice making us less happy and stopping us choosing at all:

  1. It is easy to imagine that there is a better choice and we regret that we did not pick it,
  2. Even if we are happy with what we chose we still feel we may be missing out on other choices,
  3. With so much choice we expect there to be a perfect choice and if our choice is not perfect we feel let down,
  4. Because we were free to choose, we must be to blame if we made the wrong choice.

There are lessons here for life, but this is also something that anyone selling a product or service should bear in mind.  If you offer something where people know exactly what they want, then choice can be a good thing.

But where customers might not come with the necessary experience or knowledge of the full range of possibilities, you might actually improve your offering by giving them a smaller selection of options which are likely to satisfy the normal range of wants.  This could have other business advantages such as better stock turnover and reducing slow moving items.

Another approach is to keep the full range of options but use your knowledge and expertise to identify a smaller selection of choices which cover the normal range.  By clearly promoting this smaller range for the bulk of customers it will not be too daunting for the less experienced customers.  And this does not prevent you from offering more choices to those customers who have more experience or a greater understanding of your type of products or services.

Death of “the Salesman”

When I spend any time on our Brightpearl sales and support floor, one thing really strikes me: it is hard to tell who is on support and who is on sales. Listening to the calls, all I can hear are conversations helping customers understand and get the best from the system.

When people sign up to the free trial, the sales team do phone to introduce themselves and to offer help, but it’s not really a sales call. It is important for people on the trial to know that if they do get stuck, there is someone they can call to get an answer, and it is easier if they have spoken before.

In this age of “on demand” SaaS software there is no point in a hard sell. If you force someone to sign up, they can cancel after a month or even after a day, so there is no point in pushing them. Even worse, when people feel conned or pressured by a company they shout about it on the social web. Any company still using the aggressive tactics isn’t going to do well in the long run.

Any good sales person will tell you that selling is actually all about communication anyway.   As the old adage goes, “you have two ears and one mouth and you should use them proportionally”.

And in a way that is just what the guys and gals in sales and support are doing. They are listening to the customer and then giving the specific answers that help people to not only understand how to use Brightpearl, they allow the customer to feel the real benefits from the system. Once that happens, there is no need to sell, people just want to sign up.

In a recent post Filiberto Selvas of Social CRM was discussing the objectives of sales and support and concluding that traditionally although the objectives are aligned the compensation incentives diverge which can hinder a good customer experience. And Alan Stein at LiveLogic was recently talking about how the “customer thing” seems to elude many companies and is really down to making sure customer facing staff care about the customers’ needs and have the incentives and authority to help.

In a company like Brightpearl where everyone is either customer facing or talks on a daily basis to other staff members who are, the focus remains with the customer. When a company knows its customers and the customers can know the company, really the traditional salesman is unnecessary.

Integrated v Internal Business Suites

Ben Kepes at Diversity Limited was recently talking about whether online business services that contain modules for all business functions in one package are going to do better than solutions that integrate a number of “best of breed” applications into a sort of suite.

Obviously there are strong arguments for both approaches and ultimately this is not necessarily and “either or” situation as it is still possible to have an application which does a number of tasks well and integrates with other applications for specialised tasks.

There are lots of good SaaS applications out there to address all sorts of different needs including ecommerce, accounting, form handling, email marketing, support, customer relationship management (CRM), project management and so on. Developers can concentrate on these products and lavish them with every imaginable feature and function. So if your business consisted entirely of this one activity and you need all of the bells and whistles then these solutions are going to appeal.

On the other hand there is little point in having all of those extra features if your business really only needs the basic functionality. There may also be an overhead in integration in terms of reliability, switching between interfaces, timely sharing of data, multiple billing, multiple accounts to sign into and so on.

When other functions and modules are considered, the company has to decide if they want a single supplier solution or whether they need various specialised application that are integrated together.

All businesses are going to have certain needs such as accounts and CRM. And using a system that intimately binds these aspects of the business is going to give a clear advantage over companies where the left hand does not know what the right hand is doing.

To a business an all-in-one solution is very attractive. It saves them effort in terms of researching all of the various possible modules from different vendors, it does not require as much set up or custom development and there is a single company responsible for making sure it all works properly.

From the vendor side there are a number considerations. Integrating with an outside application may save the effort of developing the module, but integration still takes some work and there will be a loss of the revenue that would come from that function or module. There are technical considerations such as how much data can be shared, how and when that data is transferred and whether the applications can work well enough together to make it a viable solution.

Establishing links to other applications will mean having a relationship with the other application vendor, either passively or actively. The other application is going to have an independent upgrade cycle, it may not be around forever, it will change over time, its billing model may change. All of these factors have to be weighed into the equation when building links.

For the customer the ideal solution is an online service that handles most of the core internal functions that the business needs with tight integration between modules and selected links to best of breed external applications to serve needs that may not be applicable to all businesses. This works best where the external application has a large customer facing element (rather than being a purley internal function).

Buy choosing partner applications well the main service can make the integration as smooth and painless as possible to the customer and deliver superior functions both to the core function and the specialist application function.

For instance, MailChimp has been perfecting its email marketing services for years and if a company is going to be running email campaigns it is going to benefit greatly from using a good service. Not only is this sort of service client facing there is a clear bottleneck where contact data flows in and out of the core system but all of the mailing activity can happily reside on the MailChimp side of the link.

Another example is Eventbrite, which allows events to be organised and registrations to be made and paid for. This activity can tick over outside of the main system, and then at a certain times the contact data can flow back to the core system.

Get the 93ft high view

This week’s client focus in on Bike-Science.com, a Bristol based outfit selling top end bicycles and offering a custom fitting service to get your ride just right. Read the full story here.

Bike Science run their website on Brightpearl, and wanted to get something up and running fast. Andy, the business owner, doesn’t want to spend his time designing flash graphics and learning HTML/CSS, so he brought in a Sheffield design agency that he’s worked with before; 93ft.

Andy also uses BookingBug, an online booking system, to handle scheduling of his bike fitting diary. Website visitors can book slots online. We’ve got some cool stuff happening with BookingBug over the next month or so. If you manage places on classes or workshops for your members/customers, then definitely have a look.

The booking bug widget has been embedded into his Brightpearl website to provide a seamless view for his customers.

I spoke to Stephen at 93ft about their experience putting a website together for Bike Science. As a design house, they are familiar with Actinic, Shopify and a number of other ecommerce platforms. The Bike Science site was their first experience using Brightpearl, and everyone’s pretty stoked with the results.

“It really didn’t take that long to learn”, says Stephen. “There are a few areas where the platform could do with more features, such as more options in the RSS feeds and easier handling of custom javascript, but we found it easy to put the site together with the aid of the skeleton templates and CSS files.”

There’s no coding involved at all; all you need to design and launch a website on Brightpearl is some HTML and CSS knowledge. If you want, you can even use one of our pre-built themes to make your launch even simpler.

If your website is not yet running on Brightpearl, then why not add a website to your account, get in touch with 93ft and launch a sexy, fully integrated online presence.

Client focus : Studiotime photography

Martin runs the back-office for StudioTime Photography and London Photography Courses on his Brightpearl account. He runs his website on Wordpress, and used our Wordpress plugin to connect to his CRM. “I’m not a coder so it was great to have this as a plugin” – it’s easy to install – read how here.

“A year ago I used to use Sage. When I started a new business, in the creative industry, we bought Macs. As this business grew we needed an accounting system, and we didnt want to buy a PC just for Sage, so we ended up with MYOB for the Mac. We struggled with that , left it for a few months, everything piled up – it was awful. I was ringing up sage, “do you do Sage online”, of course the answer was no. “You need to buy a PC” was all they could offer, and that was the end of that.

Whilst I was searching for MYOB alternative, I found Brightpearl. The fact that it was online was great – there are two of us that work from two locations. I love the idea of cloud computing – I’ve had laptops nicked and computers broken, and the fear of losing data on our own computers makes the cloud such a great concept. Having someone else maintain the data security is excellent. That’s brilliant for me. It gets rid of a major headache. I’ve also given access to my accountant who can access the system from his office.

“We get contacts coming to our website, filling out their details on a Brightpearl Smartform and appearing automatically in our CRM system. We raise invoices, handle customers, jobs, invoices and accounting all in the same system.”

Want to be in our next client focus? Get in touch

Automated monthly billing

Hot on the heels of yesterday’s investment and new brand information, I’m pleased to announce that we’ve updated the billing system so that you don’t need to dig out your credit card each month.

The next time your bill is due, you’ll still get a popup but this time it will be to set up a subscription that recurs automatically every month – saving loads of hassle for both you and us. Of course you have the ability to cancel at any time, and upgrade/downgrade whenever you like.

If you have any questions around billing, pricing or how the free trial works, then please do just get in touch by email: info@brightpearl.com, or telephone 0845 003 8935 in the UK.

Whilst I’m here, I’d also like to say a very big Thank You for all the kind and supportive words yesterday surrounding our announcement, it’s great to know we have such a positive and loyal customer base. Someday very soon we’ll be opening up a forum where you guys can all get together and meet up :)

Chris

Director
Brightpearl

Pearl is now Brightpearl!

We’ve got some pretty exciting news for you today- Pearl is now Brightpearl! www.thisispearl.com has always been confusing for customers – we’re not “this is Pearl” ! We would have loved to buy pearl.com but that was well over $800,000 – hardly pocket money even for a global corpoconglomeration like us.

So, we have changed our name to Brightpearl, launched a new website, and even managed to release a new raft of features to help you run your business better.

Those of you that have known us for a while will probably have noticed a fair bit of change happening back at HQ. We’ve doubled our office space and added 7 full time team members in the past few weeks, as well as continuing to see lots of new users really getting to grips with their Brightpearl accounts.

We’ve been talking to a fair few of you over the past few months as we learn more about what works well, and what doesn’t. We want to do more of what works well :)

We’ve been working heavily on some new database structures behind the scenes, which will open up all kinds of stock control improvements … more news on that in the near future.

Exciting times ahead, it’s great to have you all along for the ride.

Pearl and Googlemail working in perfect harmony

Finally, a world beating CRM integration for Googlemail.

We’ve worked with the guys over at Rapportive to bring you a first in Web 2.0 business integration – full two way data transfer between your Pearl business management system and your Googlemail inbox.

  • Access contact quotes, notes, sales and financial history all from within your Gmail account.
  • Add notes to a contact and update their status, all without leaving your inbox.
  • Your web based accounting solution running tightly with your email. Now that’s hot.
  • Save time, and make sure you’re up to speed with your colleagues!

Watch the video

Gmail CRM integration

Of course, email integration doesn’t stop there. You can set up your Pearl account to send all outgoing email via your Google server, so that emails sent from within Pearl appear in your Gmail conversations. You can add filters to your Gmail account so that all incoming emails (from you AND all your colleagues) are copied into the contact timeline in Pearl, so you can be sure you’re working with the most up to date information. Read how it all works.

We’ve updated the Pearl email dropbox!

You can use your Pearl email dropbox to keep a copy of all communications on the relevant contact timeline, whichever email software you use.  That’s really handy if you need to access a full contact history, or need to share information between team members without CC-ing everyone all the time.

Back in the early days of 2009 you had to set up a separate dropbox email account that Pearl connected to, and copied all the emails over. Now it’s much, much simpler.

All you need to do is CC or FWD to your dropbox email address. That’s it! Nothing to set up.

Find your dropbox email address at Setup:Options:Contacts. For detailed information on the dropbox system, read more here. Email is a fickle beast, and we’ve tested the system on as many different email clients as we can get our hands on, from Hotmail through Thunderbird, Mac, PC, Linux… but if you spot emails not coming through, then please let us know via the Pearl helpdesk. Thank you :)

If you’re using the old dropbox method, please note that we will be turning this off on the 1st of March, so make sure you get into the habit of using your new one soon!

More video support

We’ve updated our video support, and added a few more for you. Don’t forget that you can subscribe to our YouTube channel!

importProductsSave time by bulk-uploading products

You can also use the Data manager to update product parameters like weight, web enabled, price etc.

Import from Excel to make data management quick and simple.

leadsFollowing up sales leads

A guideline procedure for following up new leads that arrive in your CRM, using the Pearl timeline.

reportsThe Pearl Report Centre

Exploring some of the features of the Report centre. Filter, view or export to Excel and PDF.

stockControlStock control in Pearl

An overview of the Basic stock control module in Pearl. Create an item, add some into stock, and then sell some on a sales order.

templatesQuote, Invoice and extra templates

Create and use extra document templates for a sale – in this example we look at creating a “request for payment” document and send it off to a client.

weeblyAdd a Smartform to a Weebly website

Need a website fast? Weebly offers an excellent way to get started, and with an embedded Pearl smartform all your new contacts will appear automatically in your contact management system.